Add your trainers

Add each trainer who works with you. Adding them sends their invitation: a link where they choose their own username and password. You never set a password for anyone.

Have these ready

• Each trainer’s name, and their email or mobile number (both is best)
• Their title, if you want one shown, like “Speed & agility coach”

Add a trainer

1. Tap Trainers in the bar at the bottom.

   You are already on the list. You are a trainer and the facility’s admin.

   

2. Tap Add trainer

   

3. Type their Name, Title, Email and Mobile phone.

   As soon as there is an email or a phone, Send their invite by appears with it ticked.

   

4. Tap Add and send invite

   

5. It confirms where the invite went, and shows the same link in case you would rather hand it over. Tap Done

   

6. Their row says Invited … · waiting until they use the link.

   

Repeat for each trainer.

Good to know

The link works once, for 14 days. No email or phone for someone yet? Leave both empty and tap Add trainer. You can invite them later from their record.

What the trainer gets

An email and a text from your facility, in your name, with the link and their first steps.

Send them You’ve been invited as a trainer as well. It walks them through their side.

See who has signed in

1. Open Trainers any time. Each row says where that trainer’s sign-in stands.

   

The row says	It means	What to do
No sign-in yet	They were added but not invited	Open their record and send the invite
Invited … · waiting	The invite went. They have not used it	Nothing, or remind them
Invite expired …	14 days passed	Open their record and send a new one
Signed in …	They are in	Nothing

1. To send an invite again, tap the trainer. In Console sign-in, tap Invite or Resend, then Send invite on the next screen.

   

Approve their photo and bio

Each trainer writes their own photo and bio from their own sign-in. Nothing a trainer writes reaches your public page until you approve it.

1. On Trainers, scroll to On the public page. A badge says how many are waiting. Read it, then tap Approve

   To ask for changes, tap Send back and say what to fix. They see your note.

   

2. It is marked Approved, and Show on the public page is ticked. Untick it to keep an approved trainer off the page.

   

You can also do it for them: under their name, tap Choose a photo and Write or paste a bio. What you write goes straight on.

Good to know

The page your visitors see changes only when you publish. If your page is already live, publish again after approving someone.

Who can do what

There are two kinds of staff: Trainer and Admin. You are both. Where the app says “the owner”, it means an admin.

	Trainer	Admin
See the whole schedule and every athlete	Yes	Yes
Add sessions, take attendance, record results	Yes	Yes
Change settings, prices and the public page	Yes	Yes
Connect Stripe and refund a payment	Yes	Yes
Approve a trainer’s photo and bio	No	Yes
Get the “New inquiry” email	No	Yes
Delete photos from the library	No	Yes

A trainer’s sign-in opens almost everything, so give one only to people you trust with your prices and settings.

1. To make someone an admin too, open their record, tap Edit beside their details, tap Edit again, then tap Admin under In this facility they are and tap Save

   It takes effect the next time they sign in.

   

You're done when

Every trainer is on the Trainers list, and each row says Invited or Signed in.